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IVR tips

Four Things To Avoid In Your IVR, Auto Attendant, and Voice Prompts

Voice prompt menus, IVR, and auto attendant greetings can be a helpful way to get more information to your customers. You can mention your business hours, current specials, a temporary store closing, or a charity drive that you’re going to be having in the near future. Since you may already have an idea about what you want to say on your phone script, here are a few things you will want to steer clear of:

  1. Too Many Options – It’s important to have enough options to cover the various departments you have for your customers to speak to, but you also want to keep in mind that listing too many on your automated menu can seem cluttered. The more you have listed, the more apt your are to have confused customers, and the more apt they are to end up in the wrong department anyway. If they don’t quite fit in with option one and keep listening for a better selection, but by option eight they’ve forgotten what option one even was, they may end up hitting any number just to speak to a representative. The whole point of these options is to get the customer to the right department the first time around, so make the choices clear and concise. Keep in mind who the callers are and what they tend to call for. The main menu should then be tailored to the needs of the caller.
  2. Cornering the Customer – When using an auto attendant always provide the option to speak to a representative. They may not have an account number available, or they may have questions about the information your menu is requesting from them. Allowing them to speak to a person can avoid unnecessary frustration for your customer. If they know that every time they call you they are going to end up frustrated before they can even talk to someone, they may begin to associate negative experiences with your company.
  3. Giving Outdated Information – Keeping the informaion contained with your phone script up-to-date is important to your customers. You won’t be wasting their time with out-dated information, which is always appreciated. Telling customers about the wrong hours of business, an outdated website, or a wrong address can be frustrating. Be sure if there are any changes in your company that you update the recordings accordingly. 
  4. Don’t Bury the Lead – The term “bury the lead” comes from journalism. In a news story, the “lead” is the first sentence, which concisely conveys the main point of the article. Same hold true for your phone system.  If 80% of your callers choose one option over the others, don’t bury that option in the list of choices.  Making the caller wade through other options is tidus and inefficient.  Order your menu choices in the priority which they are choosen.  Not sure which is choosen more?  As your administrator for a report, or stroll on down and talk to the agents.  They’ll let you know who’s calling and why.
  5. Your phone script should be clear, concise, up-to-date, and helpful. Customers generally call you because they are having an issue with something, and you don’t want to compound the problem — you want to solve it. Send the message to your customers that you consider their time as important as yours by never making them take longer on a phone call than necessary.
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message on hold resources tips

5 More Do’s and Dont’s for Message on Hold

In last week’s blog, we discussed “7 Do’s and Don’t for Message on Hold” programs. Here are five more pieces of advice for designing the most effective “delay message,” adapted from the 2001 ICMI whitepaper by Jean Bave-Kerwin:

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marketing restaurant tips

Marketing Your Restaurant to Different Generations – Part 1

To meet your restaurant goals, you need to be able to position your facility to the appropriate market. A huge part of marketing has traditionally been “generational marketing” which still holds true to today. There are four current generations that are of the buying age: Traditionalists, Baby Boomers, Gen X, and Millennials.  To be able to properly position your business… you need to identify which generation(s) align best with your value proposition. In part one of this blog series we are going to identify the generations and what each generation finds important in a restaurant. 

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marketing restaurant tips

Marketing to the Generations- Part 2

In Part 1 of Marketing Your Restaurant to Different Generations, you learned what each generation valued in a restaurant. If you didn’t get a chance to read Part One you can check it out here. Now that we know what sets each generation apart, how can your restaurant market to each generation to increase sales!

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resources restaurant tips

Menu Writing Tips & Tricks

 You sit down at a restaurant and what’s the first thing you do? You take a look at the menu. A restaurant menu is not just a simple piece of paper, it’s much more than that. Your menu design should reflect your brand, what your restaurant stands for and pull the guest in. A lot of psychology and thought goes on behind the scenes that can make your menu stand out. Read on to find out tips you can utilize in your menu design to make your restaurant more profitable.

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marketing message on hold tips

Spice Up Your Message on Hold

If you’re reading this, you’ve already recognized the immense potential of your phone system’s Music/Message on Hold capabilities. Not only are you providing targeted messages to your callers while on hold, you’re reducing call abandonment and making the most of their time in queue. 

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IVR resources tips

5 Reasons Employees Shouldn’t Record Your IVR

Your company’s IVR is the “first impression” callers get about your business. Recording your voice prompts in house may be a quick and affordable solution, but here’s a few reasons why that decision might not be the right one:

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e-learning resources tips

EnterTRAINING: The Fast Track to Learning

A guest blog written by Ronna Caras, President of Caras Training.

My brother has ten grandkids aged eight and younger and getting them together is funny, heartwarming and exhausting, just as you would expect. It is also a lesson on teaching.

Even when we are teaching children who are a lot older than eight, twenty-eight or sixty-eight.

Because when humans are dealing with new information, and trying to absorb and apply it, we all learn the way kids do.

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call center holiday tips

Holiday Call Center — 5 Best Practices

Holidays are the busiest time of the year. Not only for personal reasons, but many industries see increased traffic and sales due to “the most wonderful time of the year.”  Most businesses cannot afford to lose sales during the holidays, making every interaction vital to a companies’ success. In the U.S. a poor customer service experience can cost you $41 billion per year! (Source) If you own, work, or operate a call center we cannot stress enough how important preparing for the holidays can be. Let’s take a look at 5 best practices for successfully operating a call center in the holiday season. 

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branding customer experience tips

How to Create Loyal Raving Fans and a Backstage Account of a Song Parody

In life, imitation is the sincerest form of flattery. In business, getting a referral or testimonial, is the highest form of flattery, and is the currency on which you build your reputation. The better your reputation, the easier it is for your front-line staff to do their jobs and add to your growth.